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Business Context Diagram OD3

Submitted by jon on Thu, 2004-12-09 07:01.
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Group facilitation methods: Analysis

Identification

Level of process: 
Method
Intent or purpose: 

The participants will create a drawing of the business context in which the project will work. It will include key high level stakeholders and the high level flow of money and personnel and to gain confidence about the project by developing an understanding of the way stakeholders influence the project and the money flows.

Used as component of: 

The Business Context Diargam is part of an opportunity development process.

Types of Participants: 
There needs to be a mix of all the disciplines required to do the whole project.
Optimal amount of time needed: 
two hours

Howto

Usual or Expected Outcomes: 
Agreement about the major stakeholders and their relative influence on the project, cash flows and personnel movements.
Level of participation: 
high
How is success evaluated: 
The diagram is complete and agreed on by the participants.
Type of Facilitator-Client Relationship: 
Two facilitators are often used to this series of workshops one a content expert and one a professional facilitator.
Level of Difficulty to Facilitate: 
Facilitation skills required
Resources Needed: 
Marker and one flipchart per team.
Pre-Work Required: 
An example of a Business Context Diagram should be prepared from a previous workshop.
Procedures: 

Context

1. Welcome the group and make announcements if necessary.

2. We will create a Business Context Diagram of the opportunity we are developing. This will show to us the currency flows, personnel movement and the key high-level stakeholders in the project. We will do a more detailed model of the stakeholders in a later workshop.

3. Show and walk through a Business Context diagram that has been developed in other workshop. If not available create one ahead of the workshop or use the one below.



Steps

1. We will divide into three groups. Each group will produce a Business Context Diagram. We will then compare them and create a single diagram.

2. Divide the group into two or three teams. Try to have a balance of disciplines in each of the teams. Either use separate breakout rooms or arrange the flipcharts so that the teams cannot see each other?s diagrams. Give them 30 minutes to do their work unless it is particularly complex. The reports should be pretty short 5 ? 10 minutes.

3. When the teams are ready have each of them report on their diagram.

4. What are similarities between the diagrams?

5. What are differences in the diagrams?

6. What are the stakeholders we should keep in the final diagram?

7. What currency flows should we keep?

8. What are personnel movements that should be kept?

9. Check to see if there are differences in opinion about Power to Influence, Power to Control and Power to Stop. If there are agreement needs to be reached.



Conclusion

1. Move to the next exercise.

Follow-Up Required: 
The Next workshop
How flexible is the process?: 
very

Background

Developer: 
unknown
License Model: 
Open
Website: 
http://www.imaginal.nl

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Poll

To what degree do you aim to address multicultural needs among your workshop participants?
I don't generally have culturally diverse groups of participants, so it's no issue.
50%
Participants deal with these matters themselves; it's not really my responsibility as a facilitator.
0%
I design workshop language and procedures beforehand to suit the needs of the specific group.
50%
I adapt workshop language and procedures as I go along to suit the needs of the group.
0%
I ask participants how they would prefer to work together.
0%
Total votes: 2

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