Advanced Dotmocracy

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Level of process: 
Intent or purpose: 
The goal of this process is to collect and discuss ideas among large groups.
Used as component of: 
This process is used to collect and prioritize ideas and as a part of decision-making processes.
Types of Participants: 
Any types of participants can be involved in this process.
Recommended size of group: 
Remarks about group size: 
The bigger the group, the more ideas can be generated
Optimal amount of time needed: 
The time that is needed depends on the amount of adv. dotmocracy sheets (hence: ideas) and time that is needed/given for the discussion and evaluation.
Usual or Expected Outcomes: 
The outcome will be a graph-like visual representing the group's collective preferences.
Level of participation: 
The level of participation is high. Team members have to generate, evaluate and discuss ideas.
Ideal Conditions: 
The participants should feel comfortable in the enviroment.
Potential Pitfalls: 
Potential Pitfalls are: tired, undedicated, not well-informed participants, a lack of trust in the facilitator, a lack of time or lacking materials.
How is success evaluated: 
The process is successful when new ideas have been generated and a common solution has been found
Type of Facilitator-Client Relationship: 
The client (participants) must trust the facilitator.
Level of Difficulty to Facilitate: 
Not set
Facilitator Personality Fit: 
The facilitator needs to be and stay neutral about the content.
Setting and Materials: 
The facilitator should have printed out a number of Advanced Dotmocracy Sheets ( see attached file) and pens and papers are requiered.
Resources Needed: 
There are no additional resources needed.
Pre-Work Required: 
The facilitator should get acquainted with the problem / the situation that will be dealt with and should prepare some question that could help the participants to find solutions.

The first step is to learn about the issue that will be discussed later. Both, the participants and the facilitator should be aware of what exactly is the topic. This can be done by handing out a relevant materials a few days ahead, or e.g. having an introductory lesson.

Next, the facilitator should present the topic and ask questions that could be answered during the idea generating process.

Then, answers should be brainstormed and discussed in small groups. Ideas (as many as possible) can be drafted either individually or collectively.

Following, the ideas should be written in the top left corner of the Dotmocracy sheets, which can be found in the attachment.
Always only one clear idea, and not a combination of more, should be on one sheet. Then, the sheets will be either posted on a wall, or will be handed around among the participants.

As one of the most essential steps, the participants now need to read and consider each idea individually and then record their opinion by filling out one dot per sheet in the according scale reaching from strong agreement to strong disagreement. Furthermore, the participants need to sign each sheet that they made a dot on, and the may add a brief comment on the bottom of the sheet.
If possible, each participant should have filled out each sheet, evaluating every single idea. This will give the best representation of what people think.

When the dotting process is called to a close, the facilitator needs to collect the sheets and sort them either by topic or by level of agreement. Then, all the results should be published, celebrating the most popularly ideas, and recognizing the most important disagreements.

The last step is to announce a decision. The participants need to formulate a plan that selects, combines, prioritizes and/or finds a compromise within the most popularly agreed ideas with the least disagreement. This decision then can be published, with the participants being responsible for the original preamble provided and for what has been reported as the results of the Dotmocracy process.

How flexible is the process?: 
The process is very flexible in terms of the problem dealt with, and the estimated time.
Follow-Up Required: 
There is no follow-up requiered.
File attachments: 
File Dot1.docx65.53 KB
Jason Diceman
Derived from: 
Dotmocracy, Voting with Dots